Fill Your New-Patient Schedule and Keep Patients on Plan
A done-for-you GoHighLevel system for chiropractic clinics: instant lead follow-up, exam reminders, missed-visit recovery, reviews and inactive-patient reactivation, all with HIPAA-aware copy.
Where chiropractic businesses lose money
An independent chiropractic clinic with one to four doctors, a busy front desk, and a steady flow of web, Facebook and Google leads. The clinic lives or dies on two things: getting new patients through the door for their first exam, and keeping existing patients on the care plan they agreed to.
- Web and Facebook leads wait hours for a callback and book with the clinic down the street
- New-patient exams get booked but a frustrating number never show up
- Patients start a care plan, miss a visit or two and quietly disappear
- Hundreds of inactive patients sit in the EHR with no one reaching out to them
- The front desk is too busy checking people in to chase reviews, referrals and follow-ups
What this snapshot fixes, automatically
Every new lead gets a text and email within seconds, day or night
Booked exams get confirmations and reminders that cut down on no-shows
Missed care-plan visits trigger an automatic, friendly rebooking sequence
Happy patients are routed to your Google review link while unhappy ones reach the office privately
Inactive patients get a respectful invitation to come back with a returning-patient offer
Everything you need to launch chiropractic clients
- 21 chiropractic-specific workflows, from speed-to-lead to care-plan recovery
- Sales pipeline rebuilt for clinics: New Patient Exam Booked, Exam Completed, Care Plan Presented
- Patient journey pipeline from Care Plan Started to Care Plan Completed
- Reactivation pipeline for inactive patients
- New Patient Exam calendar with confirmation, 24-hour and 2-hour reminders
- New-patient request form with insurance status, preferred visit time and referral source
- Patient feedback form that splits 4-5 star reviews from private service recovery
- Refer-a-friend form and referral thank-you automation
- Year-end HSA/FSA seasonal campaign ready to launch
- Wellness and maintenance visit reminders for patients who finished active care
- Clinic-specific custom fields including Care Plan Status, Visits Remaining and Last Visit Date
- 20 pre-filled custom values so the whole system re-brands in minutes
- HIPAA-aware copy that never asks for health details by text or email
- 12-step setup guide, 6-lesson install course and agency sales kit
The complete chiropractic follow-up engine
Every workflow is built, written for the niche and wired to the pipelines. Your client fills in their business details once, and the copy updates everywhere.
New Lead → Speed-to-Lead + 7-Day Follow-Up
Texts and emails every new lead instantly with your new-patient offer, alerts the front desk, and follows up for 7 days until they book an exam.
Missed Call → Instant Text-Back
When the front desk can't pick up, the caller gets a text within seconds so they don't dial the next clinic.
Customer Replied → Hot Lead Alert
Flags any lead or patient who replies and pings the front desk so no message sits unanswered.
Appointment Booked → Confirm + Reminders
Confirms the new-patient exam, tells patients what to bring, and sends 24-hour and 2-hour reminders.
No-Show → Reschedule Recovery
Follows up on missed new-patient exams with a friendly, no-guilt rebooking sequence.
Appointment Completed → Proposal Prep
Thanks the patient after their exam and reminds the doctor to prepare the report of findings and care plan.
Proposal Sent → Follow-Up Sequence
Follows up after the care plan is presented, answers scheduling, insurance and payment questions, and nudges toward the first care visit.
Deal Won → Welcome + Customer Journey
Welcomes the patient to care, encourages booking visits ahead, and starts the patient journey pipeline.
Deal Lost → 30/60/90-Day Nurture
Keeps in gentle touch with people who didn't start care, with a returning-patient offer at 90 days.
Job Completed → Feedback Request
Asks patients who complete their care plan how their experience with your team has been.
Feedback Submitted → Review Ask or Service Recovery
Sends 4-5 star patients to your Google review link and routes 1-3 star feedback privately to the office manager.
Happy Customer → Referral Request
Invites happy patients to refer friends and family who have been putting off seeing a chiropractor.
Referral Received → Thank You + Team Alert
Thanks the referring patient and alerts the front desk to call the new referral the same day.
Database Reactivation Campaign
Reaches out to inactive patients with a respectful check-in and a returning-patient re-exam offer.
Invoice Sent → Payment Reminders
Sends polite reminders on unpaid patient balances and escalates to the billing team after 7 days.
Payment Received → Thank You
Confirms patient payments with a quick thank-you text.
Birthday → Gift Offer
Sends a warm birthday message with a small front-desk thank-you.
Stale Deal Alert (7 Days No Movement)
Warns the team when a new patient or care-plan prospect has sat untouched for 7 days.
Service Due → Rebook Reminder
Reminds patients who finished active care when their wellness or maintenance visit is due.
Seasonal Promo Campaign
Runs the year-end HSA/FSA campaign that fills November and December.
Missed Visit → Care Plan Recovery
Gets care-plan patients who miss a visit back on the schedule before they drop off for good.
Know exactly where every deal stands
Sales Pipeline
Customer Journey
Reactivation
Training that makes it easy to sell and install
Setup guide
A 12-step install checklist with exact GoHighLevel menu paths.
Open guide → 🧭Walkthrough
Every workflow, trigger, message and pipeline stage explained.
See walkthrough → 🎓Mini-course
6 short visual lessons, from install to launch.
Start lesson 1 → 💼Agency sales kit (PDF)
Pitch script, cold outreach, pricing and KPIs to sell this niche.
Download →Built for agencies serving chiropractic
- Agencies that serve chiropractors and want a premium, ready-to-install offer
- Agencies entering the healthcare niche that need compliant, niche-specific copy from day one
- Clinic owners on GoHighLevel who want automated new-patient follow-up and care-plan retention
- Multi-doctor practices that need one consistent system across the front desk
Lead with the money clinics are already losing: unanswered leads, exam no-shows and patients who drop off mid-plan. Install the snapshot, run the inactive-patient reactivation campaign in week one for a fast visible win, then keep the clinic on retainer by managing ads, the missed-visit recovery tagging and monthly reporting on exams booked, show rate and reviews.
Suggested resale: setup $997-$1,997 + $297-$697/mo
Questions agencies ask
Do I need a GHL account?
Yes. This is a GoHighLevel snapshot, so you need an active GHL agency account to import it and push it into a clinic's sub-account. It works on any plan that supports snapshots.
Is this HIPAA compliant?
The copy is written to be HIPAA-aware: it never asks for symptoms or health details by text or email. HIPAA compliance itself depends on how the clinic uses the platform. GoHighLevel offers a HIPAA option with a BAA; the clinic should enable it and consult its compliance advisor before storing any protected health information.
Does it connect to my EHR like ChiroTouch or Jane?
The snapshot doesn't include a native EHR integration. Most clinics use Zapier, a webhook or a simple front-desk routine to add tags such as 'niche campaign' for missed visits and 'service due' for wellness reminders.
Phone number/A2P?
You'll need a GHL phone number and an approved A2P 10DLC registration before sending texts in the US. The setup guide walks you through Settings > Phone Numbers > Trust Center, including sample messages that fit this snapshot.
What's not included?
Ad spend, ad creative, a website, the GHL subscription, phone and messaging usage fees, and any EHR integration are not included. You also need to add your own logo, offer pricing and Google review link.
Can I change the new-patient offer?
Yes. Every offer lives in Settings > Custom Values, so changing the Lead Offer or Reactivation Offer updates every message at once.
How long does setup take?
Most agencies have a clinic live in an afternoon: load the snapshot, fill in custom values, connect the phone number and calendar, then run the go-live test in the guide.
Launch your next chiropractic client this week
One-time $397. Includes the snapshot, both PDFs, the walkthrough and the mini-course. Or get all 20 niches for $1,997.